Job Description
With world attention focused on both the environment and the economy, Environmental Defense Fund is where policymakers and business leaders turn for win-win solutions. This leading green group, founded in 1967 as the Environmental Defense Fund, has tripled in size over the past decade by focusing on strong science, uncommon partnerships and market-based approaches. You can be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and a focus on results are a way of life. With programs from Boston to Beijing, Environmental Defense Fund is the only environmental group to receive an A rating from Wired magazine.

The Accounts Payable Manager is responsible for supervising all accounts payable recording, reporting, disbursements, and associated procedures throughout Environmental Defense Fund’s multiple offices. Supervising two full-time staff and operating as a part of the overall financial management team, the AP Manager participates in the ongoing documentation and analysis of EDF’s finances, as well as the implementation of financial policies and procedures.

Specific duties of the position include:
Accounts Payable
• Foremost responsibility is to assure the timely and accurate processing of vendor invoices and employee T&E reimbursements (approx 700 checks or ACH’s per month) in a multi-company or multi-subsidiary environment
• Monitor daily transaction activity and cash-flow volume and adjust staff work plans as required
• Train staff on the nine-segment chart of accounts within the Microsoft Dynamics GL system, assignment of accounting codes, approval criteria, and operating procedures. Monitor compliance therewith
• Set up automated systems to track and ensure timely payment of recurring charges (equipment leases, utilities, office rents, contracted consultants, etc.)
• Expand the use of ACH payments (in lieu of paper checks) and transfer more vendors to the existing Dynamics AP system supporting batch NACHA file uploads to our banking interfaces.
• Prepare and enter into an online banking treasury management system domestic and international wire transfers. Follow through on subsequent multi-level online approvals and releases.
• Coordinate the rollout of a custom-developed AP coding interface and integration tool that eliminates data entry in the Finance Department and widely distributes the payables initiation process across the entire employee workforce. Coordinate uploads from this subsystem into Dynamics’ AP modules.
• Review (manual and online) expense documents as required for completeness and accuracy, correct and assign coding where necessary to align to approved budget allocations.
• Resolve issues relating to repetitive coding errors and diplomatically communicate corrective guidance to widely-distributed staff members
• Develop, post and reconcile accrued expenses and prepaid postage accounts monthly
• Approve multi-fund expense allocations and multi-department distribution entries
• Coordinate Divisional Financial Analyst batches and Location Office Manager batches for processing by AP staff members
• Develop a selection protocol governing disbursement timing for bi-weekly check and ACH runs according to industry best practices
• Responsible for overseeing the maintenance of all AP source documents (accessibility and integrity) with an anticipated migration to an electronic document library and archive
• Manage head-office vendor relations and provide thorough reports and analysis for affecting disbursement decisions and cost reductions
• Monitor terms and trade conditions for national vendor accounts
• Pursue alternative methods of billing and record keeping to facilitate information utility, file space capacity, and environmental concerns
Other
• Serve as corporate security administrator for American Express’ corporate cardholders program governing the use and upkeep of 150+ corporate charge cards
• Prepare timely reports, vendor and cost analysis in conjunction with budget teams
• Assists in the compilation of monthly interim and annual audited financial statements.
• Supervise the preparation of calendar year-end Form 1099 informational tax reports for qualifying independent contractors and legal firms utilizing Greenshades (an outsourced service provider)
• Related tasks as assigned

Requirements
A Bachelors or Associates degree in accounting (or equivalent work experience) with a minimum of four years of supervisory experience in a related position. Advanced knowledge and expert-level hands-on experience in computerized GL and AP software applications ideally in the Microsoft Dynamics or Great Plains Enterprise environments. Must be well-organized and motivated, detail-oriented, and be proficient in the set-up and use of automated accounting systems, including the importing and exporting of transactional data, spreadsheets, interfaced database programs, and online resources in a multi-user networked environment. EDF is at the cutting edge of technology in financial systems for non-profit organizations and requires the AP Manager to lead in this area and be an innovator for new approaches to minimize cost and efforts. Must demonstrate initiative in problem-solving and supervisory leadership, be able to communicate effectively to members of other departments and the public, meet regular and multiple deadlines, and be able to work in partnerships with other staff members to complete projects. Nonprofit experience preferred but not mandatory.

Interested applicants should submit a cover letter, resume and salary requirements to jobs@edf.org . We regret we are only able to respond to those candidates in whom we are interested. No phone calls, please.

Environmental Defense Fund is an Equal Opportunity Employer.
Contact Information
Email: jobs@edf.org