Job Description

Who We Are

GreenLight is the world’s leading Rights Clearance agency. GreenLight conducts thousands of clearances for corporations and for advertising uses and campaigns every year, from one-off print ads and commercials, to full-blown campaigns with multiple layers of clearances.  GreenLights clears talent, hit music tracks, feature films, and other intellectual properties for use in commercials and products.  GreenLight has rights clearance specialists teams conducting clearances in the US, Europe and Asia.

Start Here….

At GreenLight, we passionately believe in providing complete solutions for our clients. Hiring the right people will make all the difference in achieving this goal. Our employees contribute to our global, fast-paced, and fun-based culture, receive a generous benefits package, and enjoy working with and learning from the best and the brightest in this exciting industry. We recognize and reward outstanding performance, and we encourage growth through our ongoing learning and development programs. So whether you’re right out of school or at the height of your career, start here to take your career to the next level.

Purpose:

The purpose of this position is to provide administrative support and coordination to the GreenLight Rights & Music Clearances Teams worldwide. In addition, this position is responsible for following and maintaining the standards and procedures required by GreenLight.

Responsibilities:

· Provide direct administrative support to GreenLight VP, Directors, and Senior Managers, as assigned.

Plan and organize department events and meetings

Assist with creation and maintenance of marketing and training materials

Coordinate with IT regarding department network and computer issues.

Other Administrative projects and duties as assigned, including but not limited to, filing, scanning, faxing, shipping, etc.

· Provide sales support to Client Managers.

Create and organize new job files and folders in Customer Relationship Mgmt. (CRM) database

General research (locating and contacting rights holders, etc.)

Rights clearances (sending out and following up on request letters, etc.)

Reviewing, creating, and editing license agreements

Assist with client invoice process

· Support Rights Clearances Team with Administrative tasks

Maintain and update CRM database

Maintain Project Management database and shared files

Coordinate and assist with post-job administrative tasks (contract signatures, success stories, etc.)

Attend daily RMC group meeting and maintain meeting notes, changes, etc.

· Provide support for interaction between GreenLight Team RC team and Accounting & Finance depts.

Create and submit rights holder invoices to AP

Monitor royalty administration process

Monitor Accounts Receivable when job requirements demand

Update and maintain Projection Sheet

Contacts:

This person has a high level of daily contact with GreenLight Senior Manager and Client Managers, less frequent contact with GreenLight VPs and Directors. Corbis contacts include Finance, Sales and other internal depts.

Qualifications Required:

Required: Outstanding interpersonal and communication skills are a necessity. Strong organizational skills are a must in this position. Position demands a team attitude and the ability to multitask several projects at once with intense deadlines. Strong general office skills and computer literacy in Windows (Word, Excel, and Power Point). Knowledge of Computer Assisted Research such as extensive web search engine and database knowledge and Lexis-Nexis a plus. Fluency in a second language is a plus. Familiarity with and interest in one or more aspects of popular culture and history a plus.